Thank you for choosing to be part of our community at Armon-Jones Partners (“Company”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at info@ajpartners.co.uk.
When you visit our website ajpartners.co.uk (the “Website”), and more generally, use any of our services (the “Services”, which include the Website), we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy notice that you do not agree with, please contact info@ajpartners.co.uk.
This privacy notice applies to personal data of our candidates, clients, suppliers and website users and those interacting with us via social media platforms, including Facebook, Instagram and LinkedIn.
Please read this privacy notice carefully as it will help you understand what we do with the information that we collect.
WHAT INFORMATION DO WE COLLECT?
Armon-Jones Partners may collect the following Personal Data from candidates and contacts; however, this list is not exhaustive;
- phone numbers; email addresses; mailing addresses; job titles; contact preferences; gender, date of birth
- curriculum vitae, which may include the following; current job role, current and previous employers, qualifications, experience, performance, PNL history, salary, bonus history, stock, visa status
- Publicly available information from company websites, news articles and/or LinkedIn pages
- Correspondence including emails and meeting notes
- Alternate personal data that an individual may disclose to us
This information may be collected by us in order to pursue legitimate interests.
HOW YOUR PERSONAL DATA IS COLLECTED?
We will collect most data directly from you through face to face, telephone and email interactions. However, through utilising LinkedIn and media outlets we may collect candidate and client information that is publicly available. The collection of information may also come from third parties including referees, former colleagues, former employers.
We collect and process your Personal Data in accordance with the EU General Datta Protection Regulation (2016/679) (‘GDPR’) and the UK Data Protection Act 2018 (‘DPA’) together with other applicable UK and EU laws that regulate the collection, processing and privacy of personal data.
HOW AND WHY WE USE PERSONAL DATA?
Armon-Jones Partners utilises your personal information to engage in recruitment activities and to simplify the recruitment process. This personal data, with your consent, may be sent to potential employers if the opportunity matches your expressed interest. This exchanging of information may occur on your behalf, but consent will always be asked for.
We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Website for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
WILL YOUR INFORMATION BE SHARED WITH ANYONE?
We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfil business obligations.
We may process or share your data that we hold based on the following legal basis:
- Consent: We may process your data if you have given us specific consent to use your personal information in a specific purpose.
- Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate business interests.
- Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfil the terms of our contract.
- Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
HOW LONG DO WE KEEP YOUR INFORMATION?
We keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).
When we have no ongoing and meaningful contact for a period 5 years, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Under Data Protection Law you also have the following rights, which are exercisable by making a request to us in writing:
- to require us to correct Personal Data that we hold about you which is inaccurate or incomplete;
- to require us to erase your Personal Data without undue delay if we no longer need to hold or process it;
- to object to our use of your Personal Data for direct marketing;
- to object and/or to restrict the use of your Personal Data for purpose other than those set out above unless we have an overriding legitimate reason for continuing to use it; or
- to object to any automated processing (if applicable) that we carry out in relation to your Personal Data, for example if we conduct any automated credit scoring (we do not currently perform such automated processing);
- in certain circumstances, to require us to transfer Personal Data to another party where the Personal Data is being processed by automated means and we collected that data under contract or with your consent.
To request to review, update, or delete your personal information, use the below contact details. We will respond to your request within 30 days.
HOW DO WE KEEP YOUR INFORMATION SAFE?
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.
DO WE MAKE UPDATES TO THIS NOTICE?
Yes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO), Gregory Armon-Jones, by email at gregory@ajpartners.co.uk, by phone at 02039828788, or by post to:
Armon-Jones Partners
Gregory Armon-Jones
33 Gutter Lane
London, London EC2V 8AS
United Kingdom